Registration

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Important Registration Tips!

• We need to receive your registrations no later than two weeks before the start of the event.
  Many events fill quickly so register early!!
• Online registration is not complete until the screen reads "Your transaction was approved!"
• For family camp events, only one registration form is needed per family. At the bottom of the registration form, list all family members attending. Be sure to include the full name, age and gender of each family member. Include all addresses where future camp information should be mailed.

Questions?

Our helpful Registrar can assist you! Call 503-226-7931 (ext 43) or 1-800-JWESLEY (ext 43).

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Note: Mail-in Registration Form requires Adobe Reader, which can be downloaded for free here.

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Payment Plan / Installments

If you found that it was hard to pay for the cost of your child’s camp in one payment, we have made it easier for you to budget on-line!

For most of the youth camps (and some of the adult camps) we now offer you the choice of paying in full at the time of registration or paying a down-payment at registration and having the balance of the camp fee split into 2 installments that are automatically billed to you card on May 15th & June 15th. This has been a popular choice by many parents to break the fee down into installments.

As always, if you have any questions about this or have other registration questions, don’t hesitate to ask the Camp Registrar. Contact .(JavaScript must be enabled to view this email address) or call 1-800-593-7539 ext 43 and ask for Geneva or Susan.

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Camperships (Financial Aid)

Because the people of the Camp & Retreat Ministries are dedicated to providing Christian hospitality and learning to all persons, we believe no one should be turned away from camp due to financial need. The Camp and Retreat Ministry's campership fund is available to families facing financial stress.

For those seeking assistance, application should be made early, as funds are limited. We appreciate those who make this fund possible through their donations.

We also encourage campers or parents to contact a local United Methodist or Episcopal church or other local organizations that may provide assistance to help get children to camp.

Click here to download the Campership Form

If you need financial assistance, print it out, fill it out, and send it in with your registration form.

We certainly want you to come to camp! Ask for special rate plan consideration for your family if you face special circumstances.

If you would like to make a donation to the Campership-Joy Fund which makes it possible for the camping program to provide these camperships, please contact Susan in the Camping Office.

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Roommate Requests

A camper, if he or she chooses, may make one roommate request on the registration form. The request must be mutual, and only one roommate request per camper will be recorded. We will honor roommate requests as space and program requirements allow.

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Camper Letters

After the registration form and deposit are received, each camper will be mailed a letter confirming the registration, along with and account statement showing the balance (if any) due.

A few weeks before the start of the event, each camper will receive a packet that includes:

• A letter regarding your event with check-in information and a list of what to bring.
• Health form will be included in the packet sent to campers. (There are separate forms for children/youth and adults. Either form can be downloaded from the resources page if you need additional copies.) These forms need to be mailed to the camp at least 10 days before camp starts.
• For children's camps, there will be an "About Me" sheet to be returned to the camp with the health form (and it can also be downloaded from the resources page).
• A map with directions to the camp and the camp policies.

And in case you need it, a few weeks before the event begins, we will place a link to this information packet on the event's description page (accessed through the calendar) and you can print it at home.

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Cancellation Policy

If we should cancel your event, we will help you select another event. If another selection will not work for you, you will receive a full refund. Register early to help avoid cancellations due to low enrollments!

If you cancel your registration to an event, you will receive your money back less the amount of the deposit. Many of our events fill and have waiting lists. The earlier you let us know about cancellations, the more likely it is that another camper can fill the vacancy.

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Insurance

Insurance coverage for accidental injury or death and certain illnesses is provided for each camper and is included in the camp fee. Parents are expected to assume responsibility for all medical bills not covered by conference United Methodist or the Episcopal Diocese of Oregon summer camp insurance. There is no deductible.

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USDA Policy

The U.S. Department of Agriculture (USDA) prohibits discrimination in all USDA programs and activities on the basis of race, color, national origin, sex, religion, age or disability.

To file a complaint of discrimination, write USDA, Director of Civil Rights, Room 326-W, Whitten Building, 14th and Independence Avenue, SW, Washington, DC 20250-9410 or call (202) 720-5964 (voice and TDD). USDA is an equal opportunity provider and employer.